Any employee, whether or not they are a supervisor, or whether or not the nature of the discussion is about a personal problem, is covered by the program's confidentiality policy. Using the program to get help is what defines you as a client, not the type problem you bring. Ensuring that your discussions with PAS are confidential reduces risk to the organization because it helps ensure that you are likely to visit the program without hesitation, seek its help in dealing with troubled employees, and thereby reduce risk that employees will be mismanaged. Mismanagement of employees can lead to wrongful discipline, workplace violence, conflicts, absenteeism, legal claims, and much more. When managing troubled employees or simply seeking to elevate their potential, consider what role PAS can play. PAS counselors acquire experience on motivating workers, documentation, confrontation, praising and inspiring employees, making observations, and conflict resolution, and can guide you in "what to say" and "how to say it" no matter what the communication need might be.
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Yes. Periodically, all managers learn personal information about their employees through private conversations, employment records, hearsay, and personal notes provided to them. Sometimes employees accidentally disclose personal information under emotional stress. Your possession of this information carries with it significant responsibility, and the appropriate care of it is a matter that shouldn't be taken lightly. Here are some rules to follow: Consider all personal information about employees as private and never disclose it unless compelled to do so, such as in cases of threats of harm to self or others. In all cases, talk to your HR manager or legal advisor and don't act alone without such advice. Also, it may be tempting to share personal information about an employee in confidence with another manager/colleague and ask him or her to not re-share it. Don't do this.
Recently a counselor at PAS called to let me know that my employee had self-referred to the program and signed a release so that I would know he was receiving assistance from PAS. The counselor was not permitted to discuss any other issues. I am glad he self-referred because I was considering a formal referral for attendance issues. Should I still make one?
In this case, you could make a formal referral or wait to see if the attendance issues clear up. Since a release has been signed, consider letting the PAS counselor know about the attendance issues, but do not expect follow-up reports, due to the limitations of the release. Without making a formal release, the employees' release may be rescinded at any time, leaving the PAS counselor without the ability to communicate with you. The counselor will not be able to acknowledge follow-through with recommendations or share status of participation. That said, none of this will interfere with your ability to manage performance. A formal supervisor referral allows you to request more structured (but not clinical) communication.